FAQ

1. What happens at ESSERC Conferences?

• Tutorials and Workshops on Monday
  A Tutorial or Workshops introduces a topic for those who are new and want to learn the basics.
  You can register for the Monday events during normal conference registration and then you are free to attend all Tutorials or Workshops

• Conference Technical Sessions on Tuesday, Wednesday, Thursday
  Invited Plenary Speakers (Keynote Speakers) give talks about the state of the field in industry and academia. These are high-level talks and highlight the audience trends and visions.  Even if you are not interested in the specific topic, it is usually worth attending to know the state-of-the-art direction of circuits.
  Authors of accepted paper present their work during Tuesday/Wednesday/Thursday technical sessions. Typically, there are six/seven sessions going on in parallel, and attendees can attend any of them. You are absolutely free to move from one session to another.

• Social Program

Welcome Cocktail on Tuesday

Gala Dinner on Wednesday

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​2. What are the paper submission procedures?​​

• ALL submissions must be made on-line from https://epapers2.org/esserc2025/ESR/login.php​

• Submission deadline was: Apr 11, 2025 23:59 (UTC -0500)

• Decision notification: May 28, 2025 23:59 (UTC -0500)

• Accepted authors will then be required to submit a final paper, and all instructions will be included in the acceptance notifications. Due to publication deadlines, no time extensions will be granted. Once final submission has closed, this version of your paper is considered final and may not be changed for any reason. 

• For help or comments about paper submission, please contact esserc@epapers.org​​​​

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3. My paper has been rejected. Is it possible to contact the reviewers in order to get some further clarifications to help improve? 

There will be author feedback provided with the notification of paper acceptance/reject decision.

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​4. I am a co-author of two papers. May I present both? 

For each paper independently, at least one co-author is required to register for the Conference (one registration-one paper policy)

If you are a co-author of two or more  papers, and want to present all of them, you should register and pay the registration fee for every paper. Each time you register, make sure to include a different ID PAPER in your registration form.

Nevertheless we do encourage that a single author presents not more than one paper, so to have as many presenters as possible enjoying our networking activities . 

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5. I am a student and my paper has been accepted.  Is a student registration fee accepted to comply with the one registration-one paper policy?

UPDATE to the acceptance letter:

As a special exception, the ESSERC 2025 organizers have recently decided that a student registration fee will be accepted in order to comply with the “one registration – one paper” policy.

However, the student must attend the conference in person and present the paper.

Please note that if there are any changes to the designated presenting author, the applicable registration fee corresponding to the new presenter will be required.

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6. I am a presenter. What shall I do? 

You will be contacted by your Session Chair or Workshop/Tutorial organizers to make sure that everything is in order.

Please check the instructions for speakers (coming soon)

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7. May I attend the Conference even though I haven't submitted a paper? 

You are very welcome to attend Workshops, Tutorials and the Conference even if you haven't submitted a paper or if your submitted paper was unfortunately rejected.

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8. I need an invitation letter for my Visa. What shall I do? 

Please follow the instructions you find here.

The invitation letter will only be sent to delegates who have paid the registration fee.

In case of visa refusal, the amount paid for registration is refundable, except for an administrative fee of EUR 50.

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9. I am a presenter.   If I won't be able to travel  due to VISA problem, can I transfer my registration to a co-author attending the conference?

Yes, of course. 

At least one author per accepted paper must be registered AND attend the conference to present their paper.

IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.

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10. How do I qualify for a "Young Professional" registration fee? 

If you are an IEEE Student or Young Professional, please refer to: https://students.ieee.org/membership-benefits/young-professionals/

For non-IEEE Students or Young Professionals, the same eligibility requirements apply, with the exception of IEEE membership. This category generally includes individuals at an early stage of their professional careers—typically graduate students who are no longer considered students but have not yet attained senior or experienced professional status. It commonly refers to those who have graduated within the past 15 years, often ranging in age from their 20s up to approximately 35 years old.​​​​

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11. Will ESSERC 2025 Conference be on line?

The conference will be a fully in-person event.

 

​12. What do delegates wear?

There is no official dress code.